Spot Survey - Occupancy Tracking

Name/description of system (if none please note that):

What kind of space is tracked in this system?

Assigned workspaces (offices & cubicles)
Meeting space
Common work areas
Special work areas (labs, shops)
Parking
Other (explain in comments)

Comments

Do you assign workspaces to:

Employees
Contractors
Departments
Do not assign/not sure

If space is assigned, who assigns it? Facilities Department User Department Other/not sure

Do you have space that is shared (3 workspaces for 6 people) or temporary use (by the day like hoteling workspace)? Yes No

How is shared/temporary space scheduled/assigned?

Available to anyone on first-come basis
Scheduled by users
Assigned to and managed by department
Other/not sure

Is the use of shared/temporary space tracked? Yes No

How do you track/assign mobile workers and trades?

All have an assigned reporting location in theory
All have an assigned reporting location for normal show-up when on site
They are assigned to a virtual location
They are not assigned to any location
Other/not sure

Comments

Please rank the data sources that you use for determining your building occupancy (from 1 = best to 7 = least realiable) FM CAFM/Space system

HR employee listing by building

IT user listing by network ID

Outlook or phone list

Fire Marshall list of floor occupants

Security badge entry log

Other (please describe in comments)

What data is available for building occupancy (check all that apply for HQ)

Assigned people by site/building
Assigned people by assigned workspace
Unassigned people on site (visitors, contractors, service providers, employees from other sites)
None/not sure
Other (describe in comments)

Comments

Sensors in workspaces
Sign-in (badge in - badge out)
RFID / proximity cards (passive)
Phone apps/social programs
Infrared or other ceiling sensors
Other (please describe in comments)

Comments

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